FAQs

FAQs for Visitors

  1. How can I participate in the event?

    Guests and interested members of the public are invited to browse the presentations and watch the videos provided by the presenters. During the week of this event, May 14 - 21, you are encouraged to contribute to the discussion for each presentation by posting comments and questions. You can also vote for your favorite presentations to help determine the “Public Choice.”

  2. Why should I create an account?

    Having an account provides many benefits to Video Showcase participants. Anyone participating and commenting during the week-long event can create an account using the link on the Home page (available May 14 - 21).

    With an account:

    • Your posts to presentation discussions will be streamlined, so that you will not need to confirm each post via email.
    • You will have a profile picture associated to your posts.
    • You will be able to see recent history of videos that you have viewed.
    • You will be able to track the discussions that you commented on to see new posts and replies.  
    • You will be able to "upvote" helpful and interesting comments. 
  3. Can I post questions, comments, or feedback to the presenters?

    Yes, all guests visiting the presentations can post questions and feedback to presenters by posting to the discussion area on their presentation pages. Presenters will be monitoring this area too, so be sure to check back to see replies that are posted to your questions. All comments must be posted by 8 PM EDT on Monday, May 21. After this time, all posted comments will still remain available to view on the presentation discussions, but no new comments or replies can be added.  

  4. Can I contact a presenter to get more information?

    You can find any contact information that has been provided on each presentation page.

  5. Who can see the questions that are posted to the presenters?

    Anyone visiting these presenters’ pages can see the questions and replies that are posted to these discussions.

  6. How can I find presentations that are interesting to me?

    Click on “Presentations” (top right of the screen) to view all presentations. Use keywords to filter presentations and view those that are in your areas of interest.

  7. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  8. How can I vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this,  “Public Choice” will be given to the presentations that receive the most votes during the showcase event (May 14-21). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Vote for Public Choice button on a video presentation page, there are 3 ways to vote: 

    1. “Share” the presentation on Facebook and “Like” the presentation on Facebook. 
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count “1 share” within a 2 hour timespan. Also, this vote is equal to a Facebook ‘share’ and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter ‘share.’

    You can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    All votes must be in by 8 PM EDT on Monday, May 21.

  9. How can I be a Presenter in a STEM for All Showcase event?

    In order to participate, a presenter from your project must register for the event. Registration is usually mid-January to mid-February. 

    There is a limit on the number of registrations we can accept each year. Given that, all registrations are reviewed approvals are sent out after registration closes. In our approval process, priority is given to NSF and other federally funded projects that address the theme. To learn more about the requirements for presenters, visit our Information for Presenters page.

FAQs for Presenters

  1. When does the video have to be submitted for this event?

    The website will be open for uploading videos from March 15 – April 25. To learn more about submission and presenter guidelines, visit the Presenter Information page. Submissions must be complete by Wednesday, April 25 at 5PM, EDT. 

  2. What is the schedule May 14-21?

    This is an online event that will be held May 14-21. Presenters, facilitators, and guests can visit the Showcase at any time of day to participate in discussions and voting.

    Day 1 of Event: May 14

    • Members of the public and all event participants begin watching videos, commenting on presentations, and placing Public Choice votes via Facebook, Twitter, and email for videos they find most compelling.
    • Facilitators representing all of the participating Resource Centers review presentations and submit queries and comments to presenters. 
    • Presenters reply to comments made to their presentations. They post additional comments on other presentations in the showcase and begin placing their votes for “Presenters’ Choice.”

    Day 2 – Day 4: May 15–17

    • Event participants continue to comment and place “Public Choice” votes.
    • Presenters continue replying to comments made by event participants and facilitators.
    • Presenters place votes for “Presenters’ Choice” (if not complete).
    • Facilitators select videos that exemplify extraordinary creativity in the use of video to share innovative work to determine “Facilitators’ Choice.”
    • Facilitators must submit all voting rubrics by 12 PM EDT on Friday, May 18.

    Day 5 - Day 7: May 18-20

    • Event participants continue to comment and place “Public Choice” votes.
    • Presenters continue replying to comments made by event participants.
    • Presenters place votes for “Presenters’ Choice” (if not complete).

    Day 8: May 21

    • Last day for event participants to comment and place "Public Choice" votes.
    • Last day for presenters to submit their selections for Presenters’ Choice.
    • All voting and commenting closes at 8 PM EDT on Monday, May 21.

    May 22, 2018

    • Public Choice, Presenters’ Choice, and Facilitators’ Choice announced and posted on event website, as well as on those of the represented resource centers.
    • Discussion posts are read-only.
    • Event with videos and discussions are available for viewing.

     

  3. How can I interact with other presenters?

    Visit their presentations and post comments throughout the days of the event. Vote for your favorite video presentations to help determine “Public Choice” and share work with the public at large. You will also vote for four presentations that you feel show extraordinary creativity in the use of video to share innovative work to determine “Presenters’ Choice.” You may vote for your own presentation, but you must vote for three others for your votes to count. You must vote for four presentations in total.

     

  4. How are Facilitators’ Choice, Presenters’ Choice, and Public Choice selected?

    During the event, facilitators will select a few videos, which will recognize extraordinary creativity in the use of video to share innovative work to determine “Facilitators’ Choice.” In addition, presenters (all those who participated in creating a video) will have the opportunity to select their favorite videos to determine “Presenters’ Choice.” Finally, all public visitors to the event will be asked to vote for videos that they find most compelling. Those with the greatest number of public votes will receive “Public Choice.” Read more about these types of recognitions and why we have them. 

    All presentations that are selected by facilitators, presenters, and by the public will be announced on Tuesday, May 22, 2018 and will be acknowledged on this event website at the end of the showcase. They will be broadly recognized throughout the NSF and STEM Ed communities as well.

  5. Who are the facilitators?

    Each resource center has asked five facilitators from their respective communities to seed discussions and set a positive tone for constructive, collegial discourse. Groups of three facilitators are assigned to a group of approximately 10-12 presentations. Each facilitator group recognizes one presentation per group to detemine Facilitators' Choice. 

     

  6. What is the Rubric that Facilitators will use to determine Facilitators’ Choice?

    Facilitators will use the following rubric to determine the presentations that will receive Facilitators’ Choice recognition:

    Rubric

    1. Creatively uses video to share work with a public audience.
    2. Provides an effective narrative which describes the problem that motivated the project.
    3. Effectively describes the intervention, innovation or research.
    4. Addresses the impact of the project (on participants, or educational practice or research and theory, or on other stakeholders) and how impact has been/will be measured.
  7. Why does the data in the map not match the number of views on my page?

    There are several reasons.

    1. Views represent clicks on your page. The map references sessions, which are 30 minutes long. If one visitor goes in multiple times within 30 minutes, it counts as one session.
    2. The map shows visitors, but it is NOT a reflection of all visitors to your page, as it only shows those that Google Analytics captures. What it captures is dependent on whether the users share their geographic location, latitude and longitude, and as well as may other factors, including ad blockers. Some universities, corporations and even countries disable Google tracking.
    3. It updates once an hour, so the data is not reflecting real time.
  8. How do people vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this, “Public Choice” recognition will be given to the presentations that receive the most votes during the showcase event (May 14-21). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Vote for Public Choice button on a video presentation page, there are 3 ways to vote: 

    1. “Share” the presentation on Facebook and “Like” the presentation on Facebook. 
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count “1 share” within a 2 hour timespan. Also, this vote is equal to a Facebook ‘share’ and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter ‘share.’

    One can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    We reserve the right to discount suspicious voting activity (such as automated voting via scripts, bots, etc.)

    All votes must be in by 8 PM EDT on Monday, May 21.

     

  9. How do I vote for Presenters’ Choice?

    Presenters and co-presenters have a special opportunity to select video presentations of their colleagues which they feel are most meritorious. These presentations will be recognized as "Presenters' Choice."  You can vote for your own presentation, but you must also select three additional presentations for your votes to count.  You must vote for four presentations in total.  Presenters and co-presenters are also welcome to vote for "Public Choice."

    For logged in presenters, every video presentation page has a Presenters' Choice button (next to the Vote for Public Choice button) underneath the video itself. Click this button to place your vote for that video. (You can also click it to edit and change your vote.)

    Be sure to complete your selections by 8 PM EDT on Monday, May 21, to have your votes counted. (Votes will not be submitted or counted until this deadline -- you can edit and update your votes up to this time.)

  10. What will happen to my presentation after the online event?

    The Videohall Showcase website with all of the videos and discussion posts will still be available for anyone to view once the event is over. Participants retain all copyright and equivalent rights, but, upon submission of materials, participants agree to license their submissions under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License (CC BY-NC-ND 3.0). 

  11. What will the public see?

    The public will see all of the presentations and they will be able to see and post comments to the general discussion, as well as vote in Public Choice. 

  12. Is closed captioning available for the videos?

    Yes, the TERC organizers of this event provide closed captioning for all videos. (These are added to your video after you have submitted and approved your presentation.) During the event, click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  13. Who should I contact if I have any questions or if I’m having technical trouble?

    Please send an email to contact@stemforall.videohall.com.

FAQs for Facilitators

  1. How do I know which presenters are in my group?

    At the top of your screen in the black bar, you will see a shortcut to “My Presentations.” This link is present at the top of every page on the site when you are logged in.

  2. Can I communicate with the other facilitators?

    The emails of the facilitators in your group are available in your Control Panel and you should feel free to email each other as needed. You can also email the entire group by clicking “Email Group.”

  3. What is the schedule May 14-21?

    This is an online event that will be held May 14-21. Presenters, facilitators, and guests can visit the Showcase at any time of day to participate in discussions and voting.

    Day 1 of Event: May 14

    • Members of the public and all event participants begin watching videos, commenting on presentations, and placing Public Choice votes via Facebook, Twitter, and email for videos they find most compelling.
    • Facilitators representing all of the participating Resource Centers review presentations and submit queries and comments to presenters. 
    • Presenters reply to comments made to their presentations. They post additional comments on other presentations in the showcase and begin placing their votes for “Presenters’ Choice.”

    Day 2 – Day 4: May 15–17

    • Event participants continue to comment and place “Public Choice” votes.
    • Presenters continue replying to comments made by event participants and facilitators.
    • Presenters place votes for “Presenters’ Choice” (if not complete).
    • Facilitators select videos that exemplify extraordinary creativity in the use of video to share innovative work to determine “Facilitators’ Choice.”
    • Facilitators must submit all voting rubrics by 12 PM EDT on Friday, May 18.

    Day 5 - Day 7: May 18-20

    • Facilitators must submit all voting rubrics by 12 PM EDT on Friday, May 18.
    • Event participants continue to comment and place “Public Choice” votes.
    • Presenters continue replying to comments made by event participants.
    • Presenters place votes for “Presenters’ Choice” (if not complete).

    Day 8: May 21

    • Last day for event participants to comment and place "Public Choice" votes.
    • Last day for presenters to submit their selections for Presenters’ Choice.
    • All voting and commenting closes at 8 PM EDT on Monday, May 21.

    May 22, 2018

    • Public Choice, Presenters’ Choice, and Facilitators’ Choice announced and posted on event website, as well as on those of the represented resource centers.
    • Discussion posts are read-only.
    • Event with videos and discussions are available for viewing.
  4. What is the Rubric that I should use to score the videos in my group?

    You will score video presentations based on the following rubric. 

    Rubric

    1. Creatively uses video to share work with a public audience.
    2. Provides an effective narrative which describes the problem that motivated the project.
    3. Effectively describes the intervention, innovation or research.
    4. Addresses the impact of the project (on participants, or educational practice or research and theory, or on other stakeholders) and how impact has been/will be measured.
  5. How do I keep track of my scores and see the scores of other facilitators?

    At the very top of every page in the black bar, you will see a link to the “Facilitator Control Panel.” The Control Panel provides a link to a summary of your scores so that you can keep track of the presentations that you have partially or fully completed. You will also see a link in the Control Panel to other faciltators’ scores within your group.

  6. Can I partially score a presentation and save what I have done?

    Yes. You can save what you have done as you go through the rubric so that you can leave and return, as necessary. To return to scoring rubrics that you have started, click “Facilitator Control Panel” in the top bar of any page.

    Once you have completed scoring a presentation and have entered scores for each item on the scoring rubric, be sure to click “save” and then “submit”  so that they can be tallied with the others. You must score all presentations within your group. If you only score some, none of your scores will be counted! These forms need to be completed by 12 PM EDT on Friday, May 18.

  7. How do I make sure that I’ve completed all of the scoring in my group?

    From the Home page, you can navigate to the My Scores summary page. Here you will see which presentations you have completed and which you have yet to do. You must score all presentations within your group. If you only score some, none of your scores will be counted!

  8. When must the scoring be complete?

    The scoring must be complete by 12 PM EDT on Friday, May 18.

  9. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  10. How can I vote for Public Choice?

    It is our hope that this competition will be successful in engaging the public in this work. To encourage this, “Public Choice” will be given to the presentations that receive the most votes during the showcase event (May 14-21). All visitors, presenters, and facilitators can participate in the voting for Public Choice.

    Using the Vote for Public Choice button on a video presentation page, there are 3 ways to vote: 

    1. “Share” the presentation on Facebook and “Like” the presentation on Facebook. 
    2. Share the presentation on your Twitter timeline (you must include url and hash tag (see below) for it to count). Note that we only count “1 share” within a 2 hour timespan. Also, this vote is equal to a Facebook ‘share’ and an email vote. 
    3. Request an email ballot for voting. Note that this vote is equal to a Facebook and Twitter ‘share.’

    You can vote vote for a presentation using all of these methods, as one of the goals for this showcase is for broad dissemination of innovative work to the public at large. 

    All votes must be in by 8 PM EDT on Monday, May 21.

  11. Who should I contact if I’m having technical trouble?

    Please send an email to contact@stemforall.videohall.com.

  12. Where can I post questions, comments, or feedback to the presenters?

    You can post questions and feedback to presenters by posting comments to the discussion area on their video presentation pages. Presenters will be monitoring this area too, so be sure to check back to see replies that are posted to your questions. Other participants in the event will be posting comments to these areas as well.