Information for Presenters

 

Who Can Present

  • Projects that receive NSF or other federal funding (NSF, NASA, DOE, USDA, etc.) and that address STEM and computer science learning can participate by presenting a (< 3 min) video about your project’s work.
  • In order to participate, a lead presenter from your project must register for the event between January 15 and February 15. Lead presenters do not have to be the PI, but they must be someone from your project who will ensure your video presentation is submitted by the deadline and who will help lead and facilitate the discussion about your video during the online event, May 14 - 21, 2018. (Please note that only the lead presenter should register. Additional co-presenters can be added when you submit your video presentation.)
  • Co-presenters can be added during the submission process and we encourage all projects to do so at that time. Co-presenters should include leadership of your project, evaluators, researchers, and anyone on your team who will contribute to the discussion of your project during the online event, May 14 - 21.
  • If you presented in a past year's event, you can present again this year, but you must submit a new video.
  • There is a limit on the number of registrations we can accept for this year's event. Given that, all registrations will be reviewed after February 15 and final approval will be sent by February 22. In our approval process, priority will be given to NSF and other federally funded projects that address the theme, STEM for All: Transforming the Educational Landscape.
  • Projects should only register to present one video. We realize that some projects are quite large or have multiple strands, so we will consider more than one video if the videos are distinctly different and if we have not exceeded our limit. If you do have more than one video for your project, a different lead presenter must register, as each video presentation must have a unique lead presenter. There is no limit for co-presenters, so if project members are part of multiple videos, they can be added as co-presenters to each of these videos during the submission period. 

What Participating as a Presenter Entails

  • The lead presenter from your project must register to present your video between January 15 and February 15.
  • The lead presenter should add co-presenters when the video is submitted for this event (March 15 - April 25).
  • The deadline for all videos and presentation information to be submitted is April 25.
  • All presenters (lead and co-presenters) will engage in outreach and dissemination of your project's video in the days leading up to the online event, as well as during the week of the online event.
  • During the online event, May 14 - 21, all presenters should commit to logging in to the site each day to engage in the discussion about your project's video.  

Important Dates and Deadlines

  • Registration to Participate: Jan 15 – Feb 15, 2018: The lead presenter for your project’s video must register during this period of time. We will not accept videos from projects if they have not registered ahead of time. Please register early to ensure your participation.
  • Webinar for Presenters: Early March 2018, Date TBDLead presenters and your project teams will be invited to join us for a webinar about creating video presentations for this showcase event (invites will be sent). Our videographer will share useful tips and strategies for creating videos and we will share additional information about the event itself. There will be time for questions as well. This webinar will be recorded and the link to this recording will be shared with all presenters.
  • Video Submission Window and Deadline: March 15 – April 25, 2018: This website will be open for uploading videos during the submission window. All presentation submissions will include the video, completed lead and co-presenters’ bio information, completed presentation information, as well as a completed copyright permission form. When the website opens for submission, all registered presenters will receive an email with details about logging in and submitting your videos. The deadline for all video submissions is April 25 at 5PM, EDT.
  • Webinar for Presenters: Early May, Date TBDAll presenters are invited to join us for a webinar about the upcoming online event (invites will be sent). In this webinar, we will provide a walk-through of the site, review the role of presenters/co-presenters, and offer tips as to how you and your project can receive maximum benefit through your participation. There will be time for questions as well. This webinar will be recorded and the link to this recording will be shared with all presenters.
  • Online live event: May 14 – May 21, 2018: During this week, presenters, facilitators, and guests can visit the Showcase at any time of day to participate in discussions and voting. All presenters must plan to login and post to your discussions, reply to posts made about your presentations, visit and watch videos made by other projects and participate in their discussions, and vote for your favorites throughout the week of this event.

Video Requirements 

  • The video must be under three minutes long and the sound must be audible.
  • All videos must reference funder support (e.g. NSF, ED, NOAA). If your project is funded by NSF, it must show the NSF logo, award number, and disclaimer. If funded by another agency, follow their protocol. Here is sample text for NSF-funded grants: 
    This material is based upon work supported by the National Science Foundation under Grant No. ('your' NSF grant # here). Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation. 
    Download and view template with NSF logo:
     NSF Logo Disclaimer Template 
  • Once you have submitted your video, the TERC organizers will provide closed captioning for your video. To facilitate this, your videos MUST be submitted by April 25, 2018 5:00 PM, EDT.
  • We encourage presenters to review the Rubric (below) that facilitators will use when selecting videos for Facilitators' Choice recognition.
  • It is strongly suggested that final movie files are kept under 400 MB, as this will make it much easier to upload it for submission. While you will be uploading the final video file to our event site, the file will actually reside on Vimeo and so their guidelines are our guidelines. Vimeo handles most video file types well, but for best possible conversion of your uploaded video, you can visit their video compression page for these guidelines. 
  • The STEM for All: Transforming the Educational Landscape event website with all of the videos and discussion posts will still be available for anyone to view once the online event is over. Participants retain all copyright and equivalent rights, but, upon submission of materials, participants agree to license your submissions under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License (CC BY-NC-ND 3.0). 
  • Upon submission, videos will be reviewed to ensure they meet the above criteria. If they do not meet these criteria, we will ask for revisions or remove your video from the showcase, as necessary.

Video Presentation Content

  • This year's theme is Transforming the Education Landscape. We invite projects to submit videos that address:
    • Partnerships that advance education
    • Broadening participation and access to high quality STEM experiences
    • Innovative practices transforming education
    • Research informing STEM learning and teaching
  • Facilitators will choose approximately 15 videos for Facilitators' Choice recognition using the Rubric below. In your video, be sure to describe the need that inspired your project, illustrate your intervention or innovation, and discuss your project's impact and how to measure it. If you are newly funded, feel free to describe the potential that you see for impact and how you intend to measure it. When considering impact, think broadly.
    Rubric
    • Creatively uses video to share work with a public audience.
    • Provides an effective narrative which describes the problem that motivated the project.
    • Effectively describes the intervention, innovation or research.
    • Addresses the impact of the project (on participants, or educational practice or research and theory, or on other stakeholders) and how impact has been/will be measured.
  • Audience for Your Video 
    • Your video should be accessible to a large public audience, so please use as little technical language and jargon as possible.
    • Participants at this event will include researchers, school administrators, professional developers, policy makers, practitioners, graduate and other students, and the public at large. 
    • We encourage you to invite colleagues and partners (educational, industry, and policy) to view your video and post to the discussion for it during the week of the event, May 14 - 21, 2018. As the event date nears, we will also host a webinar for presenters with more information about sharing your video and this event with colleagues. 
  • In addition to your video, you will be able to share project links, reports, flyers and other attachments for visitors to learn more about your work. You will be able to upload and add any of this information when you submit your video and presentation information.

Useful Video and Event Resources 

  • Presenter Webinar: To be held in March (invites will be sent). We will host a webinar for all presenters and project teams with tips on making a video and with information about the event.   
  • See the Moviemaking Guide for additional suggestions and tips for making a video. 
  • The Video & Podcast Tips, created by the CADRE Resource Center as part of their Dissemination Toolkit for projects, provides some additional tips and resources to projects.
  • To see videos from last year’s event, visit: http://stemforall2017.videohall.com/ 
  • To read about the experiences of 2017 participants, visit our 2017 Testimonials page. 
  • Visit the Social Media Toolkit to get information to help you disseminate your work and spread the word about your video in this event via email and social media. Doing so will bring thousands to the site, sharing access and awareness of the cutting-edge work presented in this showcase.

Discourse During the Event 

  • Equally important as sharing your video is your participation in the discussions, both related to your own presentation, as well as to those of your colleagues. Discussions may provide probing questions, new resources, requests for collaboration, further information, feedback on use, compliments, and collegial critique.
  • We request that every presenter and co-presenter post to the discussion on at least four other presentations during the week of the online event.
  • Facilitators invited from the community will also help seed discussions and set a positive tone for constructive, collegial discourse. 

Recognition of Videos by Public, Facilitators', and Presenters' Choice Voting

During the event, facilitators, presenters, and public visitors will have the opportunity to vote for videos they would like to be recognized for their creativity and the use of video to share innovative work. All presentations selected for recognition will be announced and acknowledged on the website at the end of the event.

Why is there voting during the live showcase event?

  • Public Choice: The public is invited to select presentations that they feel are most meritorious through voting on Facebook (likes and shares), Twitter, and on the site itself. This contributes to NSF's strategic goal of sharing cutting edge work with the public at large.
  • Presenters' Choice: Presenters are given an opportunity to recognize videos that they feel effectively convey the intervention, innovation, and impact and those who use video creatively to share their work. Presenters may vote for their own presentation, but they must vote for three others for their vote to count. All presenters must vote for four presentations in total.
  • Facilitators’ Choice: Each resource center has asked facilitators from their respective communities to seed discussions and set a positive tone for constructive, collegial discourse. Groups of three facilitators are assigned to a group of approximately 10-12 presentations. Each facilitator group recognizes one presentation per group for recognition based on the Rubric below:
    Rubric 
    • Creatively uses video to share work with a public audience.
    • Provides an effective narrative which describes the problem that motivated the project.
    • Effectively describes the intervention, innovation or research.
    • Addresses the impact of the project (on participants, or educational practice or research and theory, or on other stakeholders) and how impact has been/will be measured.

Video Submission Steps 

All videos must be uploaded and presentations submitted to our website during the submission period, March 15 - April 25. Presenters will be emailed reminders and information to do these steps. This is a multi-step process and requires the lead presenter to login using the information in the email that confirmed your registration. Use the “Upload Now” button on the Home page that will be available during this time. If you have any co-presenters, they can also login and help complete these ‘submit presentation’ steps (once you have added them in the Presenter step).

The steps for submission follow below. These steps can be done in any order and each step can be saved as you complete them. Your presentation will not be submitted until you complete the ‘Approve’ step at the end.

  • Adding Co-Presenters and Presenter Profiles: Please consider adding co-presenters! Co-presenters should include leadership of your project, evaluators, researchers, and anyone on your team who will contribute to the discussion of the project online. To add co-presenters, you will need to add their name(s) and email(s) and invite them as a co-presenter(s) for your presentation. Once invited, they must confirm their participation and create a password. Once confirmed, they can also help with these steps for submission. Any presenter can make updates for other presenters, but all presenters must confirm their own participation and create a password. 
  • Presentation info: All information about the video presentation should be verified and completed including the title, description, and other details about your project.
  • Upload video: The final video must be less than 3 minutes in order to qualify and final movie files should be under 400MB. While you will be uploading the final video file to our event site in this step, the file will actually reside on Vimeo and so their guidelines are our guidelines. Vimeo handles most video file types well, but for best possible conversion of your uploaded video, you can visit their video compression page for these guidelines.
  • Copyright/permission step: Please complete and sign NSF’s Permission Form. You will need to download, review, fill out, and provide your digital signature. (We recommend using the most up to date version of Adobe Reader to fill in this form.) When complete, save it and upload it to the site. A completed, signed form is required before your submission can be accepted. 
  • Review and approve presentation: After the video has been uploaded and the presenter and presentation information provided in these above steps, presenters will be able to see a facsimile of how these will be viewed online. If there are problems, a different video file can be uploaded. Make any final edits and then “approve” the video as final. Once “approved,” no further changes can be made.
  • Technical Review: Once you have approved your video, our team will complete a technical review of your presentation and our TERC team will add closed captions to your video. After the review, your presentation will be ready for the showcase event, beginning May 14.

 Questions? Email: contact@stemforall.videohall.com